President

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Duties and Responsibilities

• Have the authority to preside over all meetings and group activities only to be succeeded by the Vice President, Faculty Advisor, or pre-specified other Executive

• Have the authority to convene all meetings

• Set the agenda for all meetings and inform the members two days prior to the meeting

• Be the deciding vote in the event of a tie

• Be responsible for the daily operation of the club

• Represent KPS in any matters concerning KPU

• Attend all executive, voting, and general meetings

• Attend all club events and activities on campus in conjunction with the VP

• Have signing authority of finances in conjunction with the Treasurer and Faculty Advisor(s)

• Be responsible for communication among KPS Executive Council and KPS Faculty Advisors

• Be responsible for disciplinary actions and dispute resolution within Executive Council, general membership, and KPS Faculty Advisors

Common tasks

• Preside over all KPS meetings (Executive and AGM)

• Prepare meeting agenda

• Ensure planning tools are properly filled out and submitted on time

• Attend and promote KPS functions

• Delegate tasks

• Monitor progress and performance of council members

• Provide feedback and updates to other executives

• Assist in the acquisition and sale of swag

• Liaison with the KSA, faculty, students, and outside organizations

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Vice President

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Duties and Responsibilities

• Assume and assist the President and preside over all meetings and attend all presidential activities in the absence of the President.

• Be responsible for the regulation of the KPS Constitution and procedure

• Attend all club events and activities on campus in conjunction with the President

• Plan academic events such as seminars, lectures, conferences and symposiums

• Be knowledgeable about areas of Kwantlen administration and facilities

Common tasks

• Preside over meetings with the secretary in the absence of the president

• Be assigned the president’s tasks when necessary

• Assist and advise in the activities of other council members

• Attend all social and academic functions

• Be knowledgeable about Kwantlen administration and facilities

• Ensure the KPS is living up to its goals and mission statement

• Ensure the KPS is behaving ethically, as per the KSA’s bylaws

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Executive Secretary

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Common tasks

• Keep the minutes and a record of the attendance at each meeting, and make them available to the members within four days of the meeting

• Manage and keep organized all KPS constitution, documents, supplies and swag contained in the cabinet in surrey psychology lab

• Assist the VP in presiding over meetings in absence of the President

• Maintain up-to-date records of member attendance during general, voting and executive meetings

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Treasurer

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Duties and Responsibilities

• Within limits of students’ means, be responsible for keeping accurate records of the society’s finances and pay all bills associated with the KPS in conjunction with KPS Faculty Advisors and/or Kwantlen. This is jointly the responsibility of Faculty Advisors and the treasurer.

• Prepare and maintain financial reports for the Executive Council, KPS Faculty Advisors, and/or Kwantlen

• Sustain signing authority of all finances in conjunction with the President

• Set budgets and financial/budget guidelines

Common tasks

• Keeping updated records of finances in the club’s name

• Managing swag, ticket sales, and donations

• Forecast our future financial needs

• Assist filling out planning tools

• Fill out cheque requisition forms for paying bills and reimbursement

• Write budget proposals to the KSA or Psych Department

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Systems Administrator

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Duties and Responsibilities

• Ensure the KPS website is held current, running efficiently, and at peak performance (W3C validation and cross-browser compatibility strongly encouraged)

• Approve and coordinate the posting of new content with the President and VP

• Responsible for the distribution of the KPS’s electronic newsletter and distribution of online advertisements

• Maintain and prepare membership and volunteer email list

• Post materials (meeting minutes, updates, advertising events) on the KPS website

• Maintain hosting services (domain name and server) and all other digital services

Common tasks

• Handle web administration and technical issues

• Keep website up-to-date

• Check club email twice a week

• Reply to emails and forward concerns to president

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Social Events Coordinator

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Duties and Responsibilities

• Ensure that KPS continues to have an active and varied program of events for all members

• Be in charge of coordinating and carrying out KPS social events

Common tasks

• Book venues and ensure classrooms are reserved for events

• Attend events and ensure smooth implementation

• Assist in brainstorming events and assess event feasibility

• Assist in filling out planning tools

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Public Relations

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Duties and Responsibilities

• Publicize upcoming KPS activities in the necessary ways to evoke public and campus interest in activities

• Speak to classes and faculty to promote awareness of the KPS and resolve any public issues

• Speak on behalf of the President at events when he/she is not available

• Monitor the public image of the KPS

• Act as a liaison to people and entities outside of the psychology department

• Advocate on the behalf of students and faculty

Common tasks

• Advertise KPS events in classrooms (with permission)

• Maintain poster board

• Keep KPS calendar in psychology lab up to date

• Receive the concerns and ideas of the students, faculty, and the KSA

• Ensure that students and faculty concerns are fairly represented

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Marketing Director

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Common tasks

• Design poster and promotional material

• Advertise KPS events in classrooms (with permission)

• Work closely with Public Relations, Events Coordinator, and System Administer to develop and maintain content across all platforms (online, print, oral announcements)

• Put up posters, and distribute advertising material

• Ensure the club’s image, theme, content, mission statement, and goals are reflected clearly in advertising material

• Ask for critical feedback from club members to ensure materials are designed to:

• Attract new members to the society and events

• Attract current members to events

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Volunteer Coordinator

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Common tasks

• Organize volunteers for KPS events

• Ensure enough council members and volunteers are present for events

• Advertise KPS events in class (with permission)

• Take head counts of event attendance, booth visitors, and report accordingly

• Use social networking tools (Twitter and Facebook) to post announcements, updates, and advertise events

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Research Director

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Common tasks

• Create and administer different kinds of surveys/questionnaires

• Surveys are intended for fellow council members, fellow students, event attendees, and Kwantlen faculty

• Ensure survey data is collected from about half of all KPS events

• Collect data, analyze it, and make a report to the executive council

• Make recommendations or suggestions for future events based on surveys

• Provide incentive (prize/candy) for filling out surveys if necessary

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Faculty Advisor

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Duties and Responsibilities

• Providing support and assistance when the KPS needs it

• Act as the go-to person for any number of questions and advice

• Contact potential guest speakers, particularly for large requests

• Group mediation to help resolve conflict among executive council members

• Act as a role model and provide encouragement and support